Administrative Assistant | Built Environment Plus
Administrative Assistant
Boston Metro Area | Full-time Role | Salary $45- 55k commensurate with experience.
About Built Environment Plus
Built Environment Plus (BE+) is a member-based community driving sustainable and regenerative design, construction, and operations of the built environment. BE+ provides green building education, networking, advocacy and leadership opportunities for the sustainable building practitioner community and beyond. Our events and programming are supported and enhanced by the volunteer efforts of our community members – the leaders and aspiring leaders in the green building industry.
The organization, and this role with it, evolves alongside the construction industry to find new ways to drive the sustainability of the built environment. The stakes are high and there’s a lot of work to do. The pace is fast. The work can be intense. At the same time the role and the work we do is extremely rewarding. Be ready to jump in and join our small team making a big impact.
Job Summary
The Administrative Assistant is a full-time non-exempt position responsible for supporting Built Environment Plus (BE+) in achieving its mission of driving sustainable and regenerative design, construction and operations of the built environment. The Assistant will split their time between the following BE+ areas: 30% Education, 30% Community, 15% Research and Tools and 15% Operations and work collaboratively with each area’s staff. The role is instrumental in enabling BE+ to provide quality programing and exceptional customer support while keeping us organized and efficient. The Administrative Assistant will have these primary areas of responsibility:
The role requires a dedicated, enthusiastic professional with the commitment, skills, and desire required to continue growing and sustaining BE+ needs to fulfill its mission.
This position reports to the Deputy Director while working collaboratively with the BE+ leadership team. The role will start full-time hybrid. BE+ anticipates securing office space in downtown Boston in the near future and at that point employees will be expected to be in the office 2-3 days a week.
Primary Duties and Responsibilities:
- Digital file management
- Scheduling, meeting coordination, and communications with clients, consultants and volunteers.
- Ensure cross calendar coordination for meetings, activities, reports, and deadlines
- Preparing and taking meeting minutes
- Data entry and tracking of attendees and accounting.
- Continuing Education Program administration – Administer GBCI, ILFI, AIA and other Continuing Education Credits for BE+ events and courses.
- Track invoices in coordination with the bookkeeper
- Assist in managing our Customer Relationship Management system (CRM – Neon One)
- Prepare documents that share benefits with Members and Sponsors
- Provide administrative support to volunteer Community leaders.
- Attend and support BE+ in-person and live events as requested
- Assist in event planning and execution including coordination with vendors
- Purchasing supplies, services, and gifts
- Coordinating catering for meetings and events
- Directing general inquiry emails/phone calls
- Assist in data requests of BE+ and help to connect members with our research & tools
- Influence FAQ development through parsing related correspondence
In order to fulfill the stated responsibilities of the role, the ideal candidate will have the following skills and experience:
Required:
- Passionate commitment to the principles of sustainability, regeneration, green building;
- Data management skills with knowledge of Google Sheets and Excel;
- Strong verbal and written communications skills
- Prolific and efficient writing skills; ability to write in a variety of styles for multiple audiences;
- Detail-oriented and self-starter. We are a small team, and the individual will need to manage their own workload, as well as work well with the team;
- Strong work ethic, highly self-motivated.
- Flexibility in the job role, understanding the need to dynamically respond to evolving BE+ needs that are often driven by external events and opportunities;
- Project and program management skills; and a high standard for file management;
- Ability to work some evenings and early mornings for events;
- Ability to think out of the box and find creative, inventive solutions;
Preferred:
- Neon One
Compensation
- Salary $45k – $55k commensurate with experience.
- The company provides health and benefits, a 401k plan with 5% employer contribution, cell phone and commuter stipends.
Please email your resume, a writing sample, and a statement on your passion for promoting a regenerative built environment to hiring@builtenvironmentplus.org