Administrative Assistant | Built Environment Plus

Administrative Assistant | Built Environment Plus

Administrative Assistant

Boston Metro Area | Full-time Role | Salary $45- 55k commensurate with experience.

About Built Environment Plus
Built Environment Plus (BE+) is a member-based community driving sustainable and regenerative design, construction, and operations of the built environment.  BE+ provides green building education, networking, advocacy and leadership opportunities for the sustainable building practitioner community and beyond. Our events and programming are supported and enhanced by the volunteer efforts of our community members – the leaders and aspiring leaders in the green building industry. 

The organization, and this role with it, evolves alongside the construction industry to find new ways to drive the sustainability of the built environment. The stakes are high and there’s a lot of work to do. The pace is fast. The work can be intense. At the same time the role and the work we do is extremely rewarding. Be ready to jump in and join our small team making a big impact.

Job Summary
The Administrative Assistant is a full-time non-exempt position responsible for supporting Built Environment Plus (BE+) in achieving its mission of driving sustainable and regenerative design, construction and operations of the built environment. The Assistant will split their time between the following BE+ areas: 30% Education, 30% Community, 15% Research and Tools and 15% Operations and work collaboratively with each area’s staff. The role is instrumental in enabling BE+ to provide quality programing and exceptional customer support while keeping us organized and efficient. The Administrative Assistant will have these primary areas of responsibility:

The role requires a dedicated, enthusiastic professional with the commitment, skills, and desire required to continue growing and sustaining BE+ needs to fulfill its mission.

This position reports to the Deputy Director while working collaboratively with the BE+ leadership team. The role will start full-time hybrid. BE+ anticipates securing office space in downtown Boston in the near future and at that point employees will be expected to be in the office 2-3 days a week.

Primary Duties and Responsibilities:

  • Digital file management
  • Scheduling, meeting coordination, and communications with clients, consultants and volunteers.
  • Ensure cross calendar coordination for meetings, activities, reports, and deadlines
  • Preparing and taking meeting minutes
  • Data entry and tracking of attendees and accounting.
  • Continuing Education Program administration – Administer GBCI, ILFI, AIA and other Continuing Education Credits for BE+ events and courses.
  • Track invoices in coordination with the bookkeeper
  • Assist in managing our Customer Relationship Management system (CRM – Neon One)
  • Prepare documents that share benefits with Members and Sponsors
  • Provide administrative support to volunteer Community leaders.
  • Attend and support BE+ in-person and live events as requested
  • Assist in event planning and execution including coordination with vendors
  • Purchasing supplies, services, and gifts
  • Coordinating catering for meetings and events
  • Directing general inquiry emails/phone calls
  • Assist in data requests of BE+ and help to connect members with our research & tools
  • Influence FAQ development through parsing related correspondence

In order to fulfill the stated responsibilities of the role, the ideal candidate will have the following skills and experience:

Required:

  • Passionate commitment to the principles of sustainability, regeneration, green building;
  • Data management skills with knowledge of Google Sheets and Excel;
  • Strong verbal and written communications skills
  • Prolific and efficient writing skills; ability to write in a variety of styles for multiple audiences;
  • Detail-oriented and self-starter. We are a small team, and the individual will need to manage their own workload, as well as work well with the team;
  • Strong work ethic, highly self-motivated.
  • Flexibility in the job role, understanding the need to dynamically respond to evolving BE+ needs that are often driven by external events and opportunities;
  • Project and program management skills; and a high standard for file management;
  • Ability to work some evenings and early mornings for events;
  • Ability to think out of the box and find creative, inventive solutions; 

Preferred:

  • Neon One 

 

Compensation

  • Salary $45k – $55k commensurate with experience.
  • The company provides health and benefits, a 401k plan with 5% employer contribution, cell phone and commuter stipends.

 

Please email your resume, a writing sample, and a statement on your passion for promoting a regenerative built environment to hiring@builtenvironmentplus.org

Administrative Assistant | Built Environment Plus

Community Senior Associate | Built Environment Plus

Community Senior Associate

Boston Metro Area | Full-time Role | Salary $65 – 75k commensurate with experience.

About Built Environment Plus
Built Environment Plus (BE+) is a member-based community driving sustainable and regenerative design, construction, and operations of the built environment.  BE+ provides green building education, networking, advocacy and leadership opportunities for the sustainable building practitioner community and beyond. Our events and programming are supported and enhanced by the volunteer efforts of our community members – the leaders and aspiring leaders in the green building industry. 

BE+ convenes communities around topics of interests determined by our members.  The Communities host regular roundtables and events that bring together industry leaders and aspiring leaders.  The roundtables serve to connect people, share successes and overcome obstacles. In addition to roundtables, the communities host social events and organize informative events to educate the broader AEC industry throughout the year.  As well, the communities inform BE+’s robust educational training curriculum and contribute to planning our series of premier annual events.

The organization, and this role with it, evolves alongside the construction industry to find new ways to drive the sustainability of the built environment. The stakes are high and there’s a lot of work to do. The pace is fast. The work can be intense. At the same time the role and the work we do is extremely rewarding. Be ready to jump in and join our small team making a big impact.

 

Job Summary
This BE+ Community role is a full-time non-exempt position responsible for fostering community and boosting engagement throughout the BE+ network. The majority of time will be spent supporting Community initiatives, primarily the management of BE+’s six topical Communities and supporting our premier event planning and logistics. The Senior Associate will be responsible for coordinating with our Community Leaders and industry volunteers to develop content and community programming, and to provide logistical support. They will support the Executive Director and Deputy Director in additional Community-related tasks as needed.

The role requires a dedicated, enthusiastic professional with the commitment, skills, and desire required to continue growing and sustaining the resources BE+ needs to fulfill its mission. This position reports to the Deputy Director while working collaboratively with the BE+ leadership team. The role will start full-time hybrid. BE+ anticipates securing office space in downtown Boston in the near future and at that point employees will be expected to be in the office 2-3 days a week.

Primary Duties and Responsibilities:
The Community Senior Associate will have these primary areas of responsibility:

Community 

  • Support the planning and execution of all Community activities. This includes Roundtables, Social Events, Premier Events and Informative Events;
  • Act as staff liaison between Topic Community Leaders, other volunteers and BE+ staff;
  • Coordinate and participate in all Topic Community planning and gatherings;
  • Project manage all premier events, including venue, vendor, run-of-show, and other coordination;
  • Set and track engagement metrics;
  • Oversee community calendars both internally and externally;
  • Communicate regularly with Company Members, Community Stewards, Event Sponsors and Individual Members on the benefits and ensure we are meeting their needs;
  • Support the Deputy Director in managing and renewing Community Stewardship, Company and Individual Memberships and Event Sponsorships;
  • Assist in CRM management system;

Program Implementation

  • Collaborate with the Education team on implementing Education related to Communities.
  • Work with the Communications team on branding, marketing, and targeted outreach efforts.
  • Work with peer organizations to exchange resources and best practices and to expand impact.
  • Connect with industry leaders, and maintain connections with key stakeholders.
  • Support Executive Director in achieving strategic goals.
  • Staff public events as appropriate.

In order to fulfill the stated responsibilities of the role, the ideal candidate will have the following skills and experience:

Required:

  • Bachelor’s degree and 2-8 years of experience in related fields. Passionate commitment to the principles of sustainability, regeneration, green building.
  • Detail-oriented and self-starter. We are a small team, and the individual will need to manage their own workload, as well as work well with the team.
  • Strong work ethic, highly self-motivated.
  • Flexibility in the job role, understanding the need to dynamically respond to evolving BE+ needs that are often driven by external events and opportunities;
  • Project and program management skills; and a high standard for file management;
  • Ability to work some evenings and early mornings for events;
  • Ability to think out of the box and find creative, inventive solutions; 

    Preferred:

    • Google Suite
    • Neon One 

     

    Compensation

    • Salary $65k – $75k commensurate with experience.
    • The company provides health benefits, a 401k plan with 5% employer contribution.

     

    Please email your resume, a writing sample, and a statement on your passion for promoting a regenerative built environment to hiring@builtenvironmentplus.org

    Administrative Assistant | Built Environment Plus

    Existing Buildings Research Associate | Built Environment Plus

    Existing Buildings Research Associate

    Boston Metro Area | Full-time Role | Salary $55 – 65k commensurate with experience.

    About Built Environment Plus
    Built Environment Plus (BE+) is a member-based community driving sustainable and regenerative design, construction, and operations of the built environment.  BE+ provides green building education, networking, advocacy and leadership opportunities for the sustainable building practitioner community and beyond. Our events and programming are supported and enhanced by the volunteer efforts of our community members – the leaders and aspiring leaders in the green building industry. 

    The organization, and this role with it, evolves alongside the construction industry to find new ways to drive the sustainability of the built environment. The stakes are high and there’s a lot of work to do. The pace is fast. The work can be intense. At the same time the role and the work we do is extremely rewarding. Be ready to jump in and join our small team making a big impact.

    Job Summary
    BE+ has funding to build collaboration and accelerate market transformation for larger building energy retrofits through knowledge sharing, training, peer to peer interaction, and targeted research. BE+ will serve as a centralized resource for many organizations across the state seeking to understand approaches to decarbonizing existing larger buildings.

    The Existing Buildings Research Associate will be critical in supporting this initiative. It is a full-time non-exempt position that supports BE+ in achieving its mission by leading our efforts in decarbonizing the existing building stock in Massachusetts. 

    This position reports to the Innovation Director while working collaboratively with the BE+ leadership team. The role will start full-time hybrid. BE+ anticipates securing office space in downtown Boston in the near future and at that point employees will be expected to be in the office 2-3 days a week. 

    Primary Duties and Responsibilities:
    The Existing Buildings Research Associate will have these primary areas of responsibility:

    Resources / Research Support

    • Identifying existing resources and research relevant to our efforts.
    • Perform various data analysis tasks.
    • Conduct surveys and interviews.
    • Working with partner organizations to adapt existing resources and to create new resources.
    • Support the addition of Existing buildings to BE+ CONNECTS & Net Zero Report
    • Oversee the development and implementation of projects and initiatives, from concept to launch.
    • Stay current on industry trends, community needs, and built environment regulatory changes.
    • Communicate progress, successes, and learnings related to research and tools.
    • Support the development and execution of the organization’s innovation strategy in alignment with our mission and goals.

      Needs Assessment and Implementation Plan

      • Within the first few months support the Existing Buildings Program Manager with both the needs assessment and an implementation plan.

      Program Implementation

      • Collaborate with the Education team on implementing Education related Research & Tools.
      • Work with the Communications team on branding, marketing, and targeted outreach efforts.
      • Work with peer organizations to exchange resources and best practices and to expand impact.
      • Connect with industry leaders, and maintain connections with key stakeholders.
      • Support Executive Director in achieving strategic goals.
      • Staff public events as appropriate.

      In order to fulfill the stated responsibilities of the role, the ideal candidate will have the following skills and experience:

      Required:

      • Bachelor’s degree and 0-5 years of experience in related field. Passionate commitment to the principles of sustainability, regeneration, green building.
      • Detail-oriented and self-starter. We are a small team, and the individual will need to manage their own workload, as well as work well with the team.
      • Strong work ethic, highly self-motivated.
      • Flexibility in the job role, understanding the need to dynamically respond to evolving BE+ needs that are often driven by external events and opportunities;
      • Project and program management skills; and a high standard for file management;
      • Ability to work some evenings and early mornings for events;
      • Ability to think out of the box and find creative, inventive solutions; 

        Preferred:

        • Google Suite
        • Expertise on the following topics:  Retrofitting of large-scale commercial buildings, Zero-over-time planning, Embodied Carbon Analysis and Reduction, Local BPS, Benchmarking/building energy reporting, Recent building code updates related to existing building retrofits, Electrification retrofits.

        Compensation

        • Salary $55k – $65k commensurate with experience.
        • The company provides health benefits, a 401k plan with 5% employer contribution.

        Please email your resume, a writing sample, and a statement on your passion for promoting a regenerative built environment to hiring@builtenvironmentplus.org

        Product Associate: BE+ CONNECTS | Built Environment Plus

        Product Associate: BE+ CONNECTS | Built Environment Plus

        Product Associate: BE+ CONNECTS

        Boston Metro Area | Full-time Role | Salary $55 – 65k commensurate with experience.

        About Built Environment Plus
        Built Environment Plus (BE+) is a member-based community driving sustainable and regenerative design, construction, and operations of the built environment.  BE+ provides green building education, networking, advocacy and leadership opportunities for the sustainable building practitioner community and beyond. Our events and programming are supported and enhanced by the volunteer efforts of our community members – the leaders and aspiring leaders in the green building industry.

        The organization, and this role with it, evolves alongside the construction industry to find new ways to drive the sustainability of the built environment. The stakes are high and there’s a lot of work to do. The pace is fast. The work can be intense. At the same time the role and the work we do is extremely rewarding. Be ready to jump in and join our small team making a big impact

        Job Summary
        BE+ has funding to continue to build onto and grow our online directory of high performance building professionals called BE+ CONNECTS. It is an interactive and engaging discovery tool that curates evolving companies, and their linked professionals, to promote expertise to clients designing and constructing high-performance buildings. It all starts with the foundational perspective that a given company’s expertise is in its people and is proven through its completed and in-progress projects.

        This associate position will play an important role in improving the site while also expanding its reach and increasing the data held within. It is a full-time exempt position that supports BE+ in achieving its mission by leading our efforts in decarbonizing the building stock in Massachusetts.

        This position reports to the Innovation Director while working collaboratively across the BE+ leadership team. The role will start full-time remotely. BE+ anticipates securing office space in downtown Boston in the near future and at that point employees will be expected to be in the office 2-3 days a week.

        Primary Duties and Responsibilities:
        The BE+ CONNECTS Product Associate will have these primary areas of responsibility:

        Program Management and Reporting

          • Coordinate bi-weekly check-ins, including setting agendas and maintaining meeting notes.
          • Coordinate and conduct surveys and interviews with priority stakeholders.
          • Track the program metrics and provide quarterly and annual written reports.
          • Complete admin tasks related to the site, including approving professionals and managing direct user correspondence.
          • Help ensure ongoing site maintenance, improvement activities, and respond to troubleshooting needs.
          • Coordinate yearly Net Zero Report effort and support the publication tasks.

        Program Improvement

          • Recruit companies and professionals to join the site.
          • Through research, identify projects to add and additional project information to input.
          • Work with peer organizations to exchange resources and best practices and to expand impact.
          • Help to develop a long term funding strategy.
          • Connect with industry leaders, and maintain connections with key stakeholders.
          • Host public tutorial and info sessions to help welcome new and prospective professional users.
          • Ensure that those with the greatest need benefit from our initiatives.
          • Assist with the addition of existing buildings and related projects to the site.
          • Work with the communications team to devise marketing strategies and partnerships in order to reach non-professional site users.

        General

          • Staff public events as appropriate.
          • Help with marketing activities, such as advertising at conferences, and working with the communications team on continual promotion.
          • Participate in BE+ activities, trainings, and events to help keep BE+ CONNECTS aligned with the needs and desires of the AEC industry.

        In order to fulfill the stated responsibilities of the role, the ideal candidate will have the following skills and experience:

        Required:

          • Bachelor’s degree and 0 to 5 years of experience in related field. Passionate commitment to the principles of sustainability, regeneration, green building.
          • Detail-oriented and self-starter. We are a small team, and the individual will need to manage their own workload, as well as work well with the team.
          • Strong work ethic, highly self-motivated.
          • Flexibility in the job role, understanding the need to dynamically respond to evolving BE+ needs that are often driven by external events and opportunities;
          • Project and program management skills; and a high standard for file management;
          • Ability to work some evenings and early mornings for events;
          • Ability to think out of the box and find creative, inventive solutions; 

        Preferred:

          • Google Suite
          • Drupal

        Compensation

          • Salary $55k – $65k commensurate with experience.
          • The company provides health benefits, a 401k plan with 5% employer contribution.

        Interested?

        Please email your resume, a writing sample, and a statement on your passion for promoting a regenerative built environment to hiring@builtenvironmentplus.org

          Product Associate: BE+ CONNECTS | Built Environment Plus

          Existing Buildings Program Manager | Built Environment Plus

          Existing Buildings Program Manager

          Boston Metro Area | Full-time Role | Salary $75 – 85k commensurate with experience.

          About Built Environment Plus
          Built Environment Plus (BE+) is a member-based community driving sustainable and regenerative design, construction, and operations of the built environment.  BE+ provides green building education, networking, advocacy and leadership opportunities for the sustainable building practitioner community and beyond. Our events and programming are supported and enhanced by the volunteer efforts of our community members – the leaders and aspiring leaders in the green building industry.

          The organization, and this role with it, evolves alongside the construction industry to find new ways to drive the sustainability of the built environment. The stakes are high and there’s a lot of work to do. The pace is fast. The work can be intense. At the same time the role and the work we do is extremely rewarding. Be ready to jump in and join our small team making a big impact.

          Job Summary
          BE+ has funding to build collaboration and accelerate market transformation for larger building energy retrofits through knowledge sharing, training, peer to peer interaction, and targeted research. BE+ will serve as a centralized resource for many organizations across the state seeking to understand approaches to decarbonizing existing larger buildings.

          The Existing Buildings Program Manager will be critical in stewarding this initiative. It is a full-time exempt position that supports BE+ in achieving its mission by leading our efforts in decarbonizing the existing building stock in Massachusetts.

          This position reports to the Executive Director while working collaboratively with the BE+ leadership team. The role will start full-time remotely. BE+ anticipates securing office space in downtown Boston in the near future and at that point employees will be expected to be in the office 2-3 days a week.

          Primary Duties and Responsibilities:
          The Existing Building Program Manager will have these primary areas of responsibility:

          Program Management and Reporting

            • Coordinate weekly check-ins, including setting agendas and maintaining meeting notes
            • Coordinate and conduct surveys and interviews with priority stakeholders
            • Manage Existing Buildings Program staff including hiring, goal setting and reviews, and professional development.
            • Track the program metrics and provide quarterly and annual written reports.

          Needs Assessment and Implementation Plan

            • Within the first few months manage both the needs assessment and an implementation plan. This will include a gap analysis and connection with key stakeholders.

          Program Implementation

            • Collaborate with the Education team on implementing the Education plan.
            • Work with the Communications team on branding, marketing, and targeted outreach efforts.
            • Collaborate with the Resources / Research Team on BE+ CONNECTS and the existing buildings resources plan.
            • Work with peer organizations to exchange resources and best practices and to expand impact.
            • Develop a long term funding strategy.
            • Connect with industry leaders, and maintain connections with key stakeholders.
            • Support the Cities of Boston and Cambridge initially on their BPS and then expand to other communities.
            • Ensure that those with the greatest need benefit from our initiatives.
            • Incorporate existing buildings into BE+ premier events.
            • Support Executive Director in achieving strategic goals.
            • Staff public events as appropriate.

          In order to fulfill the stated responsibilities of the role, the ideal candidate will have the following skills and experience:
          Required:

            • Bachelor’s degree and 5 to 15 years of experience in related field. Passionate commitment to the principles of sustainability, regeneration, green building.
            • Detail-oriented and self-starter. We are a small team, and the individual will need to manage their own workload, as well as work well with the team.
            • Strong work ethic, highly self-motivated.
            • Flexibility in the job role, understanding the need to dynamically respond to evolving BE+ needs that are often driven by external events and opportunities;
            • Project and program management skills; and a high standard for file management;
            • Ability to work some evenings and early mornings for events;
            • Ability to think out of the box and find creative, inventive solutions;

          Preferred:

            • Google Suite
            • Advanced degree
            • Expertise on the following topics:  Retrofitting of large-scale commercial buildings, Zero-over-time planning, Embodied Carbon Analysis and Reduction, Local BPS, Benchmarking/building energy reporting, Recent building code updates related to existing building retrofits, Electrification retrofits.

          Compensation

            • Salary $75k – $85k commensurate with experience.
            • The company provides health benefits, a 401k plan with 5% employer contribution.

          Interested?

          Please email your resume, a writing sample, and a statement on your passion for promoting a regenerative built environment to hiring@builtenvironmentplus.org

          Built Environment Plus Internships

          Built Environment Plus Internships

          Built Environment Plus Internships

          Position Summary

          Built Environment Plus is the pre-eminent organization driving sustainable and regenerative design, construction, and operation of the built environment. Our mission is for everyone to have green buildings to work, live, play, and study in, within a generation. This is a lot of work!

          Do you want to help make every building in the world (at least in Mass.) a green building? Would you like to participate on the inside of the movement with us at Built Environment Plus?

          As an intern for Built Environment Plus, you will be doing a variety of tasks, from supporting day to day work, small research projects, and media design tasks. Internships with Built Environment Plus are fairly general, and projects are chosen based on interest. You will be able to put the final products in your portfolio to show others your skills and your expanding knowledge base related to the green building industry. We will also help you build connections across the state among green building professionals.

          Start Date: Fall, Spring, and Summer

          Fall & Spring: 240 hours (up to 20 hours a week, 12 weeks long), remote position

          Summer: 480 hours (up to 40 hours a week, 12 weeks long), remote position

          Requirements:

          Must be eligible to participate in and be registered through the MassCEC Clean Energy Internship Program (learn more here).

           

          Ideal Applicant:

          • Organized and detail-oriented
          • Familiar with green building techniques
          • Comfortable communicating basic sustainability issues
          • Able to work effectively with not-every-day supervision
          • Able to work with telecommuting colleagues
          • Passionate about expanding the green building industry

           

          We encourage students from community colleges to apply.

           

          Desired Skills

          • Working knowledge of Adobe Creative Suite
          • Excellent written communication skills
          • Intermediate knowledge of green building science, including LEED, sustainable architecture, and building science
          • Microsoft office

           

          Do you have references that can attest to your good working habits? Can you share a story of how you were proactive in an organization? We will prefer folks who have been involved with Built Environment Plus previously and/or otherwise can show some connection to the green building industry.

          The Intern will report to and meet at least once per week with the Executive Director for updates and planning. Interns would normally be expected to work from the Built Environment Plus office in downtown Boston. Due to COVID we have given up our space and moved to 100% remote for the foreseeable future.

           

          Application

           

           

          Please send an email to hiring@builtenvironmentplus.org containing your resume, cover letter, and a writing sample that shows us how you connect with our mission. In the email, please include the term “Internship Application” in the subject line. No phone calls, please. If accepted, you will need to register through the Clean Energy Internship Program ( https://www.masscec.com/clean-energy-internship-program ).